VMD collects both personally-identifiable information and non-personally-identifiable information (collectively “personal information”) that you provide to us or to a third-party acting on our behalf.
The types of information VMD collects include:
Additionally, the types of personal information we collect directly from you may include, but are not limited to: name, address, telephone number, email address, website domain, IP address, and location information.
You directly provide VMD with most of the data we collect. We collect data and process data when you
We collect and process your personal information when necessary to provide you with the Services that you have requested, or where we have obtained your prior consent, or where we have a legitimate interest to do so. For example, we may have a legitimate interest to process your personal information for security, testing, maintenance, and enhancement purposes of the services we provide to you, or for analytics, research, and reporting purposes. Without your personal information, we cannot provide you with the Services that you have requested or you may be limited in your use of the Services.
These are the main reasons why we collect and use your information:
Information provided when you reach out to us is stored internally and is not shared with external parties. VMD also works with third-party partners who help us manage our business, including tools and systems we use for this purpose. These third parties are service providers who collect and store your information to reach you when you apply for an open position.
VMD may also share aggregated and anonymized information with third parties for statistical and market research.
We also use and disclose your information when we have a legal obligation or legitimate interest to:
We will retain your information for as long as necessary to carry out our business functions as stated above and to fulfill any legal obligations, to resolve disputes, and to enforce contractual agreements.
You may navigate to third parties from our website, resulting in you visiting other websites and using different applications and tools. VMD is not responsible for the privacy practices of these third parties, including social media sites. We recommend that you review these third parties’ privacy policies individually prior to using.
The security of your personal information is important to us. We care about the security of your personal information and employ physical, administrative, and technological safeguards designed to preserve the integrity and security of all information collected through our Services. Therefore, we take reasonable steps to protect your personal information from unauthorized access and against unlawful processing, accidental loss, destruction and damage. Where you have chosen a password that allows you to access certain parts of our website, you are responsible for keeping this password confidential. We advise you not to share your password with anyone. Unfortunately, the transmission of information via the Internet is not completely secure and, although we take steps to protect your personal information, we cannot guarantee that the security of your personal information transmitted via our website. Thus, we cannot ensure or warrant the security of any information that you transmit to us, so you do so at your own risk. Session information will be temporarily stored on a server for the duration of the session. Personal information required to create an account or apply for an open career opportunity (e.g., e-mail and password) will be stored in a company database.
We, and our service providers, automatically collect certain types of usage information when you use our Services or otherwise engage with us. We collect this information through a variety of Cookie technologies.
Cookies are small text files which are placed on your device (such as computer or smart phone) when you visit our website that can be read on future visits. Cookies store certain settings and data for exchange with our system via your browser. A cookie usually contains the name of the domain from which the cookie has been placed, as well as information about the age of the cookie and a random alphanumeric identifier, the so-called cookie-ID. They help to recognize the device and make any pre-settings immediately available.
Additionally, as is true of most websites, we gather certain information automatically and store it in log files. This information includes internet protocol (IP) addresses, browser type, internet service provider (ISP), referring/exit pages, the files viewed on our site (e.g., HTML pages, graphics, etc.), operating system, date/time stamp, and clickstream data.
We use this information to analyze trends, administer our website, track visitors’ movements around our website, and gather demographic information about our visitors as a while. We do link automatically collected data to other information we collect about our website’s visitors.
Companies Providing Services on Our Behalf. We may share your personal information with third-party vendors that perform services on our behalf, as needed to carry out their work for us, which may include providing market research and advertising services, conducting security audits, personnel services, providing accounting or legal services, payment processing services, fraud prevention services, assessing or measuring the performance and functioning of our website, or providing analytics other services that we need to operate our business.
Legal Process and Fraud Prevention. VMD may share your personal information with government authorities and others in order to respond to investigations, court orders, and legal process. We may also share your personal information, when we believe it is appropriate to do so, to investigate, prevent, or take action regarding illegal activities, suspected fraud, or situations involving potential threats to the rights, property, or personal safety of any person, or as otherwise required by law.
This section provides specific information for California consumers, as required under California privacy laws, including the California Consumer Privacy Act of 2018, as amended, and its implementing regulations (“CCPA”). The CCPA requires that we provide certain information to California consumers about how we handle their personal information (“PI”), and their rights in that regard. Under the CCPA, “PI” is any information that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a particular consumer, device or household, to the extent they identify, relate to, describe, are capable of being associated with, or could be reasonably linked, directly or indirectly, with a particular consumer, device or household, subject to certain exceptions (e.g., publicly available information is not “PI”).
Consistent with the CCPA, this notice, and the rights described, do not apply in calendar year 2020 to job applicants, current or former employees, contractors, or persons interacting with us in their capacity as a representative of a business.
This notice reflects our good faith understanding of the law and our data practices as of the Effective Date. We may from time-to-time update information in this and other notices regarding our data practices and your rights, modify our methods for responding to your requests, and/or supplement our response to your requests, as we continue to develop our compliance program to reflect the evolution of the law and our understanding of how it relates to our data practices.
The applicable sources of PI that we may disclose for business purposes are set forth above. We do not sell or believe that we have sold PI.
California law grants consumers certain rights and imposes certain restrictions on particular business practices as set forth below.
Do Not Sell Right: If you are a California consumer, you have the right to opt-out of the sale of your PI. However, VMD does not sell your PI. The CCPA defines “sale” in a very broad way, creating a number of differing reasonable interpretations. However, we do not believe that sharing your information with certain third-parties and partners as part of our normal business operations constitutes a “sale” within the meaning of the CCPA.
Right to Opt-Out: You have the right to request that VMD stops selling your personal information (“opt-out”). However, some exceptions may apply to this.
Right to Request Information: If you are a California consumer, under the CCPA you have to right to request information from VMD regarding the manner in which VMD shares certain categories of your personal information with third-parties, for the third-parties direct marketing purposes. California law provides that you have the right to submit a request to VMD at its designated address below and receive the following information: Specifically, you may request that VMD discloses:
You are entitled to receive a copy of this information in a standardized format and the information will not be specific to you individually. You will not be charged a fee for this service. You may make such a request by contacting firstname.lastname@example.org.
Right to Request Deletion: If you are a California consumer, you have the right to request deletion of your PI that we have collected about you, subject to certain exemptions, such as where the information is used to complete the transaction for which the PI was collected, provide a good or service that you have requested, perform a contract between you and us, detect security incidents, protect against malicious, deceptive, fraudulent or illegal activities, prosecute people responsible for malicious, deceptive, fraudulent or illegal activities, debug to identify and repair errors that impair existing intended functionality, comply with a legal obligation, enable solely internal uses that are reasonably aligned with your expectations based on your relationship with us, or otherwise use your information internally, in a lawful manner that is compatible with the context in which you provided the information.
VMD will not discriminate against you for exercising any right under the CCPA.